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Set up manual payroll without a subscription in QuickBooks Desktop Just remember, you'll need to calculate and enter payroll taxes, and file your tax ''Will it calculate payroll withholding for federal and state taxes? the text Process payroll manually (without a subscription to QuickBooks Payroll).Click the Employee menu and click "Payroll Setup" in your company file. Click the link that says, "Set my company file to use manual calculations." This You probably calculate the various tax and benefits deductions tediously by hand. Now that you have QuickBooks, you can still calculate payroll manually,